⚙️ Automating Emails with Airtable

BaseMailer allows you to send emails automatically based on triggers from your Airtable base — such as when a record enters a view, is updated, or created.

This is perfect for sending:

• Welcome emails
• Follow-ups
• Reminders
• Any email based on Airtable activity

🎯 How It Works

You create the automation inside BaseMailer, and it gives you a script.
Paste this script into Airtable’s “Run a script” action block.
Whenever your Airtable trigger runs, BaseMailer sends the selected email to the record.

🎥 Watch the Tutorial

✅ Step-by-Step Setup

🔧 Step 1: Create an Automation in BaseMailer

1. Go to the Automation tab in BaseMailer
2. Click + New Automation
3. Fill in the required fields:
   • Automation Name — e.g. “Welcome Email”
   • Table — your Airtable table name
   • Email Template — choose an existing email template
   • Sender Account — pick a verified Gmail, Outlook, or SMTP account
   • Email Column — choose which column holds the recipient’s email

4. Click Create Automation
   You’ll now see a code snippet like this:

const response = await fetch("https://your-automation-url-here", {
  method: "POST",
  headers: {
    "Content-Type": "application/json"
  },
  body: JSON.stringify({ record: input.config().record })
});

📋 Note: This is just a sample. You’ll receive your actual automation URL from BaseMailer when you set up your automation. Make sure to copy and paste your own code from the BaseMailer popup.

🤖 Step 2: Set Up Airtable Automation

💡 We recommend watching the short video to see it in action.

1. Copy the code
2. Open your Airtable base and go to Automations
3. Click + Create an automation
4. Choose a trigger Example: “When record enters a view” or “When field is updated”
5. Add an action → Select “Run a script”
6. Paste the BaseMailer code into the script editor

📥 Step 3: Add Input Variable

1. Click + Add Input Variable
2. Name it record
3. Set the value as the Record ID from the trigger

✅ Final Step: Test and Turn On

• Click Test to verify the script
• Click Finish Editing
• Turn your automation ON

Done! 🎉
BaseMailer will now automatically send your email whenever the trigger runs.

💡 Tips

• You can set up multiple automations for different tables or templates.
• Each automation has its own script — copy the correct one!
• You can edit or pause automations anytime in the Automation tab.

❓Need Help?

Email us at support@basemailer.app
Or check out our other docs.